SCBWI

Society of
Children's Book Writers
and Illustrators

Professional Conduct & Policies


Attendees:

— All attendees must wear their name badge throughout the event.  Persons without a name badge will be asked to leave the event.

No children under 18 may attend the event nor are they allowed on the premises. 

— If you have a disability and require a support person in order to be able to take advantage of some or all of this event, please register AND email Deborah Topolski to ask for assistance in registering your support person or with anything else you will need to enjoy your day..

 

Blogging & Recording Policy:

Please be advised that by registering for 2020 Spring Thaw–Pitch Perfect 3, you acknowledge that audio taping, video-taping and/or transmitting or aiding in any of the foregoing of any part of the conference (including, but not limited to, presentations, individual sessions, and networking events) is prohibited. Additionally, the material in all handouts and presentations is copyrighted and may not be reprinted, blogged, written, orally transmitted, and/or reproduced without written permission of the copyright holder only. If you are found in violation of the above, SCBWI-IL reserves the right to remove you from the conference and bar you from attending future conferences.

While we love when bloggers share thoughts about their overall experience, offer a personal anecdote, and/or briefly talk about something that resonated with them, it is equally important that bloggers not give away that which is not theirs to give. The fair use policy issued by SCBWI-IL above refers to speakers’ rights, authors’ rights, and illustrators’ rights, under any circumstances, and it pertains to the content of our speakers’ talks, workshops, and/or handouts. This falls into the category of protecting intellectual property. Again, personal impressions, a quote that is cited, and/or a general overview would be considerate. However, it would be a breach of copyright law to give away a detailed report of a presenter’s material. Thank you in advance for taking this policy into account. Your professionalism is greatly appreciated.

 

Photo Policy:

Attendance at this event constitutes permission for your photograph or video to be taken at the event and used for SCBWI purposes. Please be aware that attendees may be photographing and posting on social media at this event, so it is the responsibility of the individual to monitor their inclusion in photos.

 

Food Policy:

A midday meal will be provided.
—We ask that if you have serious allergies/sensitivities or strict food preferences that you please bring supplementary food with you.
—No refunds will be afforded attendees with these concerns.

 

Refund Policy:

—No walk-in registration.
—No refunds on optional written critique fees.
—Attendance is non-transferable.
—NEW!  During this period of public health concerns, SCBWI had modified its cancellation/refund policy as follows:  If you are sick and cannot attend this event, you will be able to receive a full attendance fee refund up until the day of the event so that you can stay home, take care of yourself, and prevent the spread of illness.  Be well.


Weapons Policy:

It is the policy of the Society of Children’s Book Writers and Illustrators to maintain an environment that is safe for all persons.  To achieve this objective, it is the SCBWI’s policy to maintain a firearms and weapons free environment at all of our events and prohibit the possession of firearms and weapons regardless of any license or permit that an individual may have which would otherwise authorize the individual to carry firearms or weapons. Weapons are defined as anything that is intended to cause harm to another person.

 

The SCBWI Anti-Harassment Policy: For the complete policy, please follow this link: https://www.scbwi.org/anti-harassment-statement/  

The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and has a zero-tolerance policy regarding harassment, intimidation, and discrimination. This includes all harassment, intimidation, and discrimination made on the basis of race, age, sex, gender, gender identity and expression, sexual orientation, national origin, ancestry, disability, medical condition, religion, class, body size, veteran status, marital/domestic partnership status, citizenship or any other marginalized identity. Harassment includes verbal comments, written comments, displayed images, or behaviors such as deliberate intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Reporting Procedures

—Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:All SCBWI conferences will designate one or more Anti-Harassment Monitors (AHM) who will be available during the conference to provide a safe space for reporting and discussion. The AHM for Spring Thaw is Jennifer Wagh.

—SCBWI has a dedicated email address for reporting any incident of harassment. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form/.